The business system built for painting firms with an office.
Estimating, scheduling, job delivery, invoicing and customer communication in one system your office, your estimators and your site leads actually use.
Dashboard
Good morning, Mike
Active Jobs
12
+2 this week
Monthly Revenue
£8,420
+18%
Estimates Sent
3
This week
Deposit Due
2
Chase up
Active jobs
View allJohnson Residence
Interior – 4 rooms
Smith Property
Exterior – Full house
Taylor Kitchen
Interior – Kitchen
- Built for trade businesses
- Professional estimates in minutes
- Lead to paid job pipeline
- Deposit & payment tracking
- Unlimited users included
- Works on any device
- No spreadsheets required
Sound familiar?
Most painting businesses run on
chaos. Artem Software fixes that.
Replace the patchwork of notebooks, WhatsApp messages, and spreadsheets with one clean system built for your trade.
The old way
- Pricing jobs on scraps of paper or in WhatsApp
- Manually chasing leads who went quiet
- Forgetting to follow up on deposit payments
- Not knowing the status of jobs across the week
- Month-end invoicing done from memory
- Looking less professional than larger competitors
With Artem Software
- Professional estimates built and sent in minutes
- Leads tracked with follow-up prompts built in
- Deposits flagged and tracked automatically
- See every active job and its status at a glance
- Clear revenue picture at all times
- Look like a larger, more organised business
The journey
From enquiry to paid — in one place
Four simple stages. No training needed. No complex setup. A clean system that matches how you actually work.
Add a lead
Capture new enquiries the moment they come in. No more missed calls or names lost in a WhatsApp thread.
Build your estimate
Create a room-by-room quote with labour and materials in minutes. Send it as a branded PDF.
Win the job
Client approves your estimate. Request the deposit, confirm the booking, and start the job.
Track to paid
Manage the job through to completion. Record the final payment and keep your cash flow clear.
A walkthrough on your own jobs. No trial to set up, no card.
The tools that power it
Everything a painting business needs. Nothing it doesn't.
Professional quotes in minutes
Stop writing estimates by hand or copying last month's PDF. Build room-by-room quotes with labour and materials, then send a branded PDF your clients actually trust.
- Room-by-room costing with labour and materials
- Branded PDF sent directly to the client
- Track which estimates are pending or accepted
- Clear deposit request built into the workflow
Know where every job stands
Track every job from the first enquiry all the way through to payment. No more wondering what's happening with that job from three weeks ago.
- Full pipeline from lead to paid
- Set start and finish dates, assign painters
- Instant status overview — nothing slips through
- Office, estimators and site leads on one system
Stay on top of the money
See exactly what's been paid, what's owed, and what's coming up — without digging through emails or bank statements. Your cash flow, clear at a glance.
- Track deposits, invoices, and final payments
- Revenue overview for the week and month
- Flag overdue or unpaid jobs automatically
- No more chasing or guessing at month end
One plan. Everything included. No tiers, no seats.
Business Plus is £15,000 a year, ex VAT, invoiced annually and paid by bank transfer. If you prefer, split it 60/40 across two invoices 6 months apart.
Business Plus
For firms turning over £1.5m+
Ex VAT · one annual invoice, paid by bank transfer · no card, nothing renews by itself
14-day full refund from the day your payment lands, no questions asked.
What’s included
- Unlimited users — office, estimators and every site lead
- All five workflows, every feature, every update
- AI across the workflow: drafting, photo-to-estimate, ask your business
- Painter app for crews, customer portal for clients
- Xero sync and payment status on every invoice
- Onboarding on your own jobs, not a sample account
- UK support from the people who built it
Prices ex VAT. No card on file and nothing renews by itself: we invoice the renewal before your term ends.
Who it's for
Built for painting firms that have outgrown the owner’s memory.
For painting and decorating businesses at £1.5m and beyond, with an office and crews on site. Not a tool for one painter and a van: a system the office, the estimators and the site leads all work in.
Running enquiries, estimates and invoices all day?
The office
One inbox for leads, a rate library that prices consistently, proposals that get signed, invoices that get chased. The office stops being the place where things get lost.
Built for the admin and estimating team that keeps a busy firm moving.
Carrying the whole business in your head?
The owner
Every job, estimate and payment in one view, profitability by job and by painter, and an honest answer to “where are we this month?” without asking three people.
Visibility without micromanaging. Decisions from numbers, not from memory.
Several crews out at once?
Site leads and crews
Day sheets, time clock, condition reports, checklists and progress photos from the painter app on a phone. The site tells the office what happened, not the other way round.
Every painter and site lead on the same system. No seat limits, ever.
- Built by a painting contractor, used on our own jobs every day
- UK-based support from the people who built it, usually same day
- Your data in the EU under UK GDPR, exportable at any time
FAQ
Got questions?
Everything you need to know before booking a demo.
Ready to run your painting business properly?
Book a thirty-minute demo on your own jobs. If Artem is right for your firm you can be live within a week; if it isn't, we'll say so.